In practice this means that persons falling under the scope of the security clearance rules have to sign a consent form to allow the ECB to process personal data, and have to complete a security self-declaration. Furthermore, the person is requested to provide the ECB with a certificate of criminal records, which may not be older than two months on the date that it is submitted to the ECB.
The ECB will carry out an assessment of the provided documents and will issue a security clearance in case of negative responses on both documents. In the case of positive response in the security self-declaration and/or where an offence or any other adverse information is stated on the certificate of the person, a panel will review the file and give a recommendation to senior management who will decide on the case.
In case of conviction of imprisonment of 1 year or longer within the last 20 years, no clearance will be issued.